How to Construct an Effective Time & Attendance Policy for Employees
Being absent from work in the workplace is a serious problem that has worsened significantly in recent years. Planned, unplanned, and half-shift leaves are the three sorts of absences that might influence several organizations. Vacations and personal time, like PTO, are examples of planned absences, whereas unplanned absences include sick leaves, disabilities, and Employee’s Compensation absences. These absences hurt an organization in one way or another.
According to Department of Labor research in 2017, around 3 percent of employees were absent in several organizations around the US on any given day. Increased absences and leaves affect the productivity and profitability of the business. In another research from the Centers for Disease and Prevention, organizations around the US incurred $225.8 billion in productivity losses due to missed work. This shows that to be an effective organization having stable productivity, it’s important that you have an effective time and attendance policy for employees.
Time attendance management software has helped in this regard. Following are some ways to implement an effective time and attendance policy in your organization:
Attendance Policy Should Reflect The Firm’s Work Culture
The work culture of the company is very important for its brand recognition and customer awareness. Cultures of various organizations differ from one organization to the next, based on the sector you’re working in. It’s important that before creating an attendance policy, you must first examine your firm and its workers. You must ensure that your policy is equitable for everybody. Ethics, culture, and behaviors—such as employees arriving late or failing to report if they can’t come in due to any urgency—should be considered.
Think about some of the reasons that may be affecting your employees’ attendance or absence when developing your new time and attendance policy.
Attendance Policy Should Define Proper Work Hours
Although most businesses have fixed operating hours, this doesn’t mean that different departments will work the same hours. Commerce, fast food, and medical businesses are more prominent and typical examples. Because some businesses have staff who work multiple shifts, it’s critical to map out all rotating shifts. Be as fair as possible when scheduling the work hours of the company.
Different time attendance solution software are available to help you manage the attendance and time spent by each employee in the office.
Implement A Time And Attendance Software
Since the world is shifting towards technology, you should too. Implement a time attendance management software so that the human resource department doesn’t have to keep track of all the employees individually. That software will itself report how many days an employee has worked and for how many hours. This makes it easier to take action against those employees who are not working regularly. Attendance software is an effective and time-saving IT Solution.
Implement Attendance Portal For Better Productivity
Attendance and time portals are an easy way for employees to record their daily attendance, and in some cases, the tasks completed are assigned to them on a daily or weekly basis. It also helps the human resource department to observe and manage the attendance record of the office employees. Looking to get a time and attendance portal for a more effective workflow? Contact DLI-IT Solutions. Our services include performance appraisal systems, recruitment software, time attendance solutions, etc.
Visit our website to know more about our services and contact our staff.