An Ultimate Guide to Managing Employee Attendance

Keeping track of employee attendance is one of the primary functions of an organization. If you’re still doing it manually or using Excel spreadsheets, know that these are some outdated attendance management mechanisms. After all, it’s 2021!

Many organizations use time and attendance management software to perform this activity effectively. Here, we’ve compiled some tricks to manage employee attendance effectively.

Trick 01: Set Clear Attendance Policies and Procedures

The first step to managing employee attendance is to set clear attendance policies and communicate them to employees. Often employees fail to understand the consequences of frequent absences. Therefore, make sure you share the attendance standards and their possible outcomes in case of non-compliance.

Also, draft the procedure to apply for leaves and work adjustment. This will help reduce unscheduled absenteeism and enhance employee productivity in the long run.

Trick 02: Integrate Employee Attendance and Payroll

Maintaining employee attendance is vital for correct payroll processing and management. If your organization is large and follows a manual attendance system, chances are that your HR personnel may make errors while matching the attendance data with employee payroll.

An attendance management software integrated with payroll processing automates the entire process. It helps organizations save time by calculating accurate attendance, adjusting leaves and taxes, and providing transparent reports.

Trick 03: Offer Flexibility

Stringent attendance policies may lead to job burnout and a decrease in satisfaction. Therefore, offer flexible attendance policies to maintain your employee morale. But don’t practice biasness in allowing leaves or other adjustments.

An example of a flexible attendance policy could be allowing your employees to work from home if they can’t be physically present in the workplace. It will improve employee morale and productivity.

Trick 04: Manage Employee Absenteeism Effectively

Employee absenteeism is a significant problem for organizations worldwide. However, you can manage it well with open communication and discussion.

If you notice some employees taking frequent unplanned leaves and absences, discuss the impacts of their actions the team and organization have to suffer. Convey policies again and give them some time to improve.

They must be told that if their absences don’t improve in the future, they can be terminated. Being clear is more important than compromising the company’s productivity. So, if the situation doesn’t improve, the organization can opt for employee suspension or termination.

Digitize Your Attendance System with Time and Attendance (TAM) Software in UAE and Middle East

Let DLI-IT Group help you manage employee attendance effectively with our Time and Attendance (TAM) software. It performs shift management, leaves adjustment, payroll processing, and other functions accurately.

We also provide other HR solutions, including employee self-service, project timesheet system, recruitment software, and performance appraisal system.