Here’s Why It’s Time to Ditch Those Old-Fashioned Timecards
Is your organization still making use of timecards from the old days? We recommend revamping your employee time tracking system to one that significantly benefits your organization. Research by the Bureau of Labor Statistics shows that U.S. citizens work 34.4. hours per week on average.
Rather than burdening your human resources department in calculating employee hours each pay period, you can even help save the environment by investing in efficient paperless time-tracking systems. Here’s why timecards are incredibly ineffective and why you should invest in biometric attendance systems.
Inaccuracy
You can’t deny that timecards are highly likely to be inaccurate compared to a biometric attendance system. While new employees must go through registering their fingerprints on your company’s database, it’s incredibly convenient to keep track of your employee’s attendance once that’s done.
In comparison, a physical timesheet could be fraught with errors due to a hazy memory, an intentional miscalculation, or messy handwriting leading to confusion for your payroll staff. Aside from potential human error, timesheets can be quite costly. Studies have shown that each person in AffinityLive lost $50,000 per year in revenue due to poorly tracked or untracked emails with internal and external stakeholders.
Unfeasible
If your organization has over 5,000 employees, can you imagine the amount of time and effort it’ll take to keep a hold of every department and every unit’s timesheets? Even in a small to a medium-sized organization, it’s all too easy to lose, misplace, or have your timesheets damaged.
Sending the employee attendance data to the head office rather than having it transmitted with an electronic biometric system can lead to delays for the payroll team. If you’re always on-the-go, you won’t have time to worry about these things, which may cause a lot of disruption within your organization.
Time-consuming
You won’t always find employees serious about punching in their ins and outs of your office. Chasing them to fill in a physical timesheet is a considerable challenge, but so is sending the data to the head office that wastes valuable time on its own.
After that’s done, the task of manually inputting all that information accurately into a virtual system isn’t something that should be taken lightly. What’s even worse is you could’ve avoided all that hassle by simply having a biometric system installed that does nearly half of the work of all your human resources employees combined.
Space-consuming
You may be well-aware of the importance of record-keeping, and timecards are no exception to this rule. If there’s ever an error in the inputting of employee attendance on a virtual system, you can refer to physical timesheets.
But since all timesheets must be archived, this can take up a large space that could’ve been constructively used otherwise. With overcluttered storage boxes and filing cabinets, you may also waste valuable time and exert substantial effort to find a single document.
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